Should you opt to manage the project yourself without appointing a project manager to act on your behalf, you can find below a few aspects which need your attention during the works
Budgeting – you should ask your contractor to draft a cashflow forecast so you know how to plan your budget and when your payments will be due. This will avoid any shortfalls during the works or indeed delays in payments towards your contractor, which in return can translate to delays in the overall schedule.
Payments – it would be advisable to prepare an itemised valuation spreadsheet which both you and the company can follow up before payments are due. This will help you as well as the company to keep track of progress against the payments due. It will also help to identify any delays in the works.
Contract – a standard JCT contract should be completed and signed by both parties. You can find copies either in your local bookstore or order one from here.
Building Control – make sure that the chosen private or council’s building control is notified of the works 2 weeks before start date. They will need to carry out regular inspections during the works in order for them to be able to provide you with a final completion certificate. You can locate a private Building Control here, who can survey and sign off the works on completion.
Insurances – you will need to notify your building insurance provider of the start and the extent of the works you will be undertaking.
Neighbours – it is always a good practice to notify adjoining neighbours (even though now party walls are in place) of the actual start date. As basement works are having an affect on the neighbours, it might be useful handing them a schedule of works so they know what to expect, when the noisy works will be carried out and any traffic/parking limitations.
Alternatively, you can find a project manager here who can oversee and manage your basement project from start to completion.
It is a good practice for the designing engineer to attend a few times to the site during the works to check the structural works carried out to date.
Fit Out Works
On completion of the structural works, it would be worthwhile drafting a fit out schedule which will include time frames for specific works. This will be most helpful if you are supplying different finishing items such as tiles, flooring, lighting and so on as this schedule will give you an idea when these items are required by the contractor.
Once your project is completed, your should now receive all your warranties, guarantees and certificate. These will include structural guarantee, waterproofing guarantee, pumps commissioning certificate and service agreement, building control completion certificate, landlords gas safety certificate, electrical certificate and installation.
You are to be introduced to all installed elements in the basement such as the waterproofing system, drainage alarm system, servicing schedules and any other items installed, dependant on your project.